Local knowledge expert

KR Travel And Tours prides itself on transparency and frankness. Despite the ease of getting honest and clear information, it’s always nice to have a friendly and knowledgeable local to help your meeting plan out, and that’s where we come in. Our team of experts can help guide you through the entire process of organizing a corporate business meeting, on everything from insider tips on the best hotels, venues and function rooms.

Venue finding service

Choosing the right venue is of utmost importance when organizing an event. We have in-depth knowledge of all the local venues, and it’s our pleasure to help you choose the perfect one. Our advice is free and impartial, and our focus is on your satisfaction.

Site inspections

We will help the meeting planners visit the venues and hotels if needed to make sure they meet expectations, and that all the details have been ironed out and in order.

Trip familiarization

How easy is it to get from the airport to the hotel? Will attendees be able to easily take a taxi to the venue, and is it possible to go by foot? Is the banquet hall as spacious as it looks in the advertisement? As a meeting planner, you’ve got a big responsibility, and a familiarization trip is a great way to make sure nothing is left to chance.

We will be happy to set one up for you.

MEETING

Planning and executing a successful corporate meeting is no simple task. It’s typically a months-long process consisting of several stages and a variety of organizational steps.  To help you navigate the business of corporate meeting plan, below are some of the things you need to know:

• Event budget | Event objective
• Event marketing | Attendee engagement
• Venue sourcing | Corporate event planning checklist

As outlined above, corporate meetings can range from company conferences and internal training seminars to team away-days and client hospitality. When planning for any type of corporate meetings therefore, it’s best to assess them in terms of their size.

Micro meetings (otherwise known as ‘simple events’) are planned for up to 100 delegates and often take the form of meetings or more intimate training sessions. The planning requirements for these micro-events may simply involve a room booking, presentation facilities, break-out refreshments, and registration.

Small meetings are classed as between 100 and 250 delegates. They could be seminars, training days or departmental conferences. Planners may need to manage a main stage itinerary and several break-out sessions, along with lunch, refreshments, audio-visual facilities, online registration, and transport.

Midsize meetings rely more on technology. They could be company-wide conferences for up to 1,000 delegates or leadership summits for important client customers to meet with senior leaders. Delegates may require hotel accommodation, plus transport which takes attendees to and from the venue. While a pre- or post-event reception or evening entertainment may be required as part of a complex multi-stream conference itinerary.

Large-scale meetings often require enterprise technology tools to manage elements such as hotel room bookings, delegate flights, budgets, and online registration. These may be multi-day events so you could need offsite activities, dinners, partner programs, an awards ceremony or other complex itinerary planning.

Meeting budget

Has this event happened in the past? If so, use the previous budget to establish a baseline but ensure that inflation and evolving needs are taking into consideration. Figures from past budgets are useful in providing a clearer picture of how much certain suppliers will charge. Use these to ensure you are not being over-charged when you reach out to suppliers for initial quotes.

Every event budget, however, needs built-in flexibility. Unanticipated expenditure is common and supplier costs are often provided as estimates, rather than fixed prices, so it’s vital that an overall budget is managed accordingly, and a contingency fund is in place. Once you have sourced supplier costings, make a comprehensive list of all the budget line items in the event lifecycle, including venue hire, AV, food, and beverage, accommodation and travel, speaker fees, staffing costs, marketing and service fees.

Meeting objective

When you have well-defined goals and objectives for your meeting, planning, promoting, and sticking to your budget all become much easier.

Meeting objectives should be SMART

• Specific: What is the desired outcome and when does it need to be achieved by?
• Measurable: Return on Investment or Return on Objectives… or both?
• Achievable: Ensure that the event objective is something that can actually be achieved otherwise senior leaders will consider it a failure.
• Relevant: The overall objective needs to remain something that relates back to the company’s goals throughout the entire planning process.
• Timebound: Plan for the event objective to have been achieved between two time periods. This may require subsequent training seminars or a follow-up event to assess the outcomes of the first.

INCENTIVE

Incentive plans are a type of employee compensation structure that uses certain rewards to motivate team members to work harder and achieve specific goals. This type of compensation goes beyond the paycheck and benefits that all employees should receive for the hours they work.

• Enhance your incentive plans with KR Travel And Tours by defining your goals and objectives, outlining key tasks and due dates.
• Having us to make it happen as we manage and execute every step of your plan with confidence.

CONFERENCE

Cebu is in a constant process of upgrading its conference facilities and there is a high-quality range of hotels offering excellent service at excellent value for money.

A unique natural beauty, historic sites and urban living, Cebu is the country’s oldest city and the seat of Christianity in the Philippines, and it was here that Ferdinand Magellan first set foot in the Philippines, in 1521. Today, it is known as the ‘Queen City of the South’.

In contrast to its bustling metropolis and glittering nightlife, the rest of Cebu’s 167 islets and islands are lined wit serene white sand beaches where one can stare blithely out to sea for hours, famous worldwide for its diving grounds, rich in spectacular coral beds and sea life.

EVENT

Cebu is the center of trade, commerce, and tourism in the Visayas. With ancient Spanish forts, incredible marine parks, mouthwatering food, and thriving business parks, there is a lot to experience in Cebu, both for business and pleasure.

We have the largest event venue with 20,000-square-foot Grand Convention Center of Cebu, a versatile space located along the major Archbishop Reyes Avenue. Well-suited for exhibitions and meetings, The Grand Convention Center of Cebu features in-house dining, ballroom space, and pre-function space.